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1. Introduction

1.1 The Professional Pickleball Association of Hong Kong (PPAHK) is committed to protecting the privacy and personal data of our members, coaches, athletes, and visitors.

1.2 This guideline is established in compliance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong.

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2. Collection of Personal Data

2.1 PPAHK collects personal data for the following purposes:

• Membership registration and management

• Coach certification and registration

• Event registration and management

• Communication with members

• Compliance with legal requirements

2.2 Types of personal data collected may include:

• Name and contact information

• Date of birth

• Emergency contact details

• Payment information

• Photographs and videos

• Competition results and rankings

 

3. Use of Personal Data

3.1 Personal data will only be used for the purposes for which it was collected, unless:

• The individual has given consent

• It is required by law

• It is necessary for the performance of a contract

3.2 PPAHK will not sell, rent, or share personal data with third parties for marketing purposes without explicit consent.

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4. Data Security

4.1 PPAHK implements appropriate security measures to protect personal data, including:

• Secure storage of physical records

• Password protection and encryption for electronic data

• Access controls limiting who can view personal data

• Regular security assessments

 

5. Data Retention

5.1 Personal data will be retained only for as long as necessary to fulfill the purposes for which it was collected.

5.2 General retention periods:

• Membership records: 7 years after membership ends

• Competition results: Permanently retained for historical records

• Financial records: 7 years as required by law

• Video footage: 90 days unless required for investigation

 

6. Individual Rights

6.1 Individuals have the right to:

• Access their personal data held by PPAHK

• Request correction of inaccurate data

• Request explanation of how data is used

• Withdraw consent for data processing

6.2 To exercise these rights, please contact the Data Protection Officer.

 

7. Cookies and Website Usage

7.1 Our website may use cookies to:

• Improve user experience

• Analyze website traffic

• Remember user preferences

7.2 Users can control cookie settings through their browser preferences.

 

8. Photography and Videography

8.1 PPAHK may take photographs and videos at events for:

• Promotional purposes

• News and media coverage

• Historical records

8.2 If you do not wish to be photographed, please inform the event organizers.

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9. Public Information

9.1 The following information may be made publicly available:

• Competition results and rankings

• Coach registration status (name and certification level only)

• News and event information

9.2 Members can opt out of public listings by contacting the Secretarial Office.

 

10. Data Breach Response

10.1 In the event of a data breach, PPAHK will:

• Investigate the breach immediately

• Notify affected individuals if there is a risk of harm

• Report to the Privacy Commissioner if required

• Take steps to prevent future breaches

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11. Contact Information

 Secretarial Office:

• Email: info@ppahk.com.hk

• Phone: +852 5661 4835

• Address: Secretarial Office, PPAHK

Office of the Privacy Commissioner:

• Hotline: 2827 2827

• Website: www.pcpd.org.hk

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